Everything WorqLynxHR does, end to end.

Overview

What WorqLynxHR is

WorqLynxHR is an all-in-one, multi-tenant Human Resource Information System (HRIS). Every organization that signs up gets its own isolated workspace — its own employees, departments, payroll, policies, and settings — running on the same shared platform. Nothing an organization stores is visible to another.

The platform follows employees through the entire "hire to retire" lifecycle: recruitment and onboarding, day-to-day attendance and leave, performance and growth, payroll and compensation, and eventually offboarding or retirement — with reporting, notifications, and an audit trail running underneath all of it.

Module

Employees & Org Structure

The system of record for who works at the organization, where they sit, and who they report to.

Module

Attendance & Shifts

Employees check themselves in and out; shift schedules determine expected hours. If someone forgets to check out, the system automatically closes their day out at midnight so records stay clean without manual cleanup.

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Leave Management

Employees request time off against configurable leave policies; managers approve through the same chain used across the platform. Leave balances are credited automatically on an annual cycle, can carry forward according to policy, and lapse when policy dictates — no manual bookkeeping required from HR.

Module

Payroll & Salary

Payroll runs move through a configurable, multi-level approval chain before anything is finalized — no single person can push payroll through unchecked. Salary changes and salary advances follow their own request-and-approve workflow, and material salary changes can be sealed with an e-signed compensation contract.

Module

Performance Management

Appraisal cycles run on organization-defined templates: competency frameworks, custom rating scales, and their own approval stages. HR sets the rules once — the cycle runs itself from there.

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Probation, PIP & Promotions

Structured workflows for the moments that matter most in an employee's growth:

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Learning & Development

A built-in course builder with lessons and quizzes, progress tracking, a team dashboard for managers, and certificates that can be configured to expire and remind employees to recertify.

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Recruitment

The full hiring funnel in one place: a hiring manager raises a job requisition, it's approved into a live opening, candidates apply (including through a public careers page) and are AI-assisted-ranked against the role, interviews are scheduled and can be conducted in a built-in live video room, and offers are generated and sent for e-signature. Hired candidates who aren't selected can be kept warm in a talent pool for future roles.

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Employee Transfers

When an employee needs to move to a new department under a new manager, a transfer request routes through an organization-configurable, N-level approval chain — as many sign-offs as the organization decides it needs, escalating automatically if a step goes unanswered.

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Engagement Surveys

Build custom satisfaction and engagement surveys from a template library, send them to employees, and review response analytics — all without leaving the platform.

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Vendors

Track third-party suppliers the organization works with, including ratings and direct messaging, alongside the rest of the HR workspace.

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Notifications & Reports

An in-app notification inbox keeps employees and approvers on top of anything that needs their attention — from a leave approval to a payroll step. A dedicated reporting surface gives HR and leadership cross-module dashboards and exports for the numbers that matter.

Module

E-Signature

One shared e-signature engine powers every document that needs a signature across the platform — offer letters, probation letters, PIP letters, and salary contracts. Employees can draw, type, or upload a signature; WorqLynxHR renders the final signed document as a PDF automatically.

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Security: SSO & MFA

Organizations can let employees sign in through their existing identity provider — Google, Microsoft, Okta, Auth0, or any standards-based OIDC provider — instead of a separate WorqLynxHR password. Multi-factor authentication (TOTP, the same standard used by apps like Google Authenticator) can be layered on top, and organizations can make it mandatory for every login.

Module

Audit Trail

Every meaningful change across the platform — who did what, when, and what specifically changed — is captured in a single, organization-wide audit trail. Sensitive fields are never exposed in plain text in the log itself, only flagged as changed. When something is soft-deleted, a Super Admin can review the trail and restore it.

Module

Public REST API

WorqLynxHR exposes a versioned REST API (/api/v1) for organizations that want to integrate the platform with their own systems — payroll pipelines, data warehouses, custom internal tools. It covers employees, attendance, leave, recruitment, payroll-adjacent data, and more.

Authentication	OAuth2 client-credentials flow, short-lived signed access tokens
Scoping	Every request is resolved to exactly one organization — never trusts a client-supplied org ID
Rate limiting	Per-organization request limits to keep the platform fair and stable for everyone
Sandbox mode	A fully isolated test environment with its own data, so integrations can be built and tested without touching production
Usage-based access	API usage draws from a per-organization credit allowance, configured from Organization Settings
Interactive docs	A live, browsable API reference is served directly from the API itself see API Documentation

For Developers

Technical Architecture

A capability-level overview of how WorqLynxHR is built — useful for engineers evaluating the platform, integration partners, or technical due diligence.

Stack

Server-rendered PHP over a MySQL database, deliberately built without a heavyweight framework to keep the request path simple, fast, and easy to reason about. Pages are rendered per-request; there's no build step or client-side framework dependency for the core application.

Multi-tenancy

Every business record belongs to exactly one organization, and every query is scoped accordingly — one organization can never see or affect another's data. Records are never hard-deleted from the application layer; removals are soft-deletes, which is what makes the Audit Trail's restore capability possible.

Authentication & permissions

Session-based authentication with optional SSO (OIDC) and optional-or-mandatory TOTP MFA, as described above. Authorization is granular and per-employee: rather than a small fixed set of roles, each employee can be individually granted access to each module (payroll, recruitment, performance, etc.), configured centrally by an Admin.

Data integrity under concurrency

Writes that matter — approvals, cancellations, status transitions — are guarded against double-submission and race conditions: an update is only considered successful if it actually changed the row it targeted under its expected prior state, so two people (or a double-click) racing the same action can't both "win."

Secrets & sensitive data

Secrets such as MFA seeds and SSO client credentials are encrypted at rest (AES-256). Salary and other sensitive fields are excluded from plain-text audit diffs by design — the trail records that something changed without leaking the value.

Documents & automation

Generated documents (signed contracts, offer letters) are rendered server-side to PDF. Bulk data import/export runs through a spreadsheet-processing pipeline. Transactional email is sent per-organization through each organization's own configured mail settings. A scheduled jobs system runs continuously in the background driving time-based work — leave accrual, probation and PIP reminders, certificate-expiry notices, and more — so none of it depends on a human remembering to trigger it.

Integration surface

Beyond the public REST API described above, the platform is built to connect with common business tools — see the integrations WorqLynx already plays well with on the main site.

FAQ

Questions we get asked a lot

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